Support Specialist (German and English Language) : 192836

No C2C or 1099 submittals from 3rd party recruiters please.

Client Title: Support Specialist II
Hours: Start time between 7:30 am-8 am (day shift) - 40 hours/week
Days: Monday-Friday
Work from home: 1 day per week can work from home, other 4 days a week must be on-site (the day can be flexible chosen, but always in alignment with the department manager)
Term of Contract: Long-term/ongoing with no end date
Pay Range OR Rate: $29.10 - $40.01 per hour DOE
10 days PTO, 3 Sick Days, and 11 Paid holidays.

Must be fluent in English and German

Supporting a Vice President; Must have worked as an Executive Admin for 5 years or longer.

Responsible for calendar management.
Prepare the presentation and organize the meetings for management or team members. 
Responsible for entering purchase orders for the department. 

Position Scope:
Provides administrative support directly to assigned area with confidentiality, tact and diplomacy. Assists the plant’s Vice President, as needed. Manages all office activities without supervision.

Position Responsibilities:
Prepares documents such as an agenda, notices, minutes and presentations for Senior Management Meetings.
Uses business software applications (e.g. word processing, presentations and spreadsheets to prepare routine and advanced correspondence including memoranda, letters, presentations and reports.
Arranges complex and detailed travel plans and itineraries, and compiles documents for travel-related meetings.
Processes P.O.'s and requisitions in SAP.
Interfaces with International departments.
Screens incoming phone calls and correspondence, and prioritizes and responds independently, when possible.
Schedules and organizes activities such as meetings, meeting documentation, and video conferences.
Updates targeting the Target Management System.
Serves as primary Time Administrator for the VP area.
Assist with department budget, training records, travel arrangements, expense reports, office supplies and record retention.
Handles confidential information and material.
Performs other duties as assigned by the Vice President.

Education:
Associates Degree Required, Bachelor’s Degree Preferred

Experience:
Experience: 5+ years of office management or administrative support, managing tasks independently and working with confidential information.
Fluent German Language needed
Advanced = SAP - (Purchasing, Manager's Desktop, Finance, and Time Administration modules)
Expert = presentation and organizational skills
Expert = ability to handle multiple tasks Advanced = communication and organizational skills
Intermediate = computer skills (Microsoft Excel, Word, PowerPoint, Access, Outtask, etc.)
Intermediate = knowledge of organizational processes (budget, headcount)
Intermediate = using and/or knowledge and familiarity with a variety of office equipment (e.g. PC, Printers, Plotters, Video conference, etc.)

Licenses and/or Certifications:
Valid driver's license may be required based on department.
Notary Public, preferred.

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