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Records Logistics Support

Marysville, OH 43040

Posted: 11/07/2023 Industry: Administrative/Clerical Job Number: 191296 Pay Rate: $20.24 per hour

Job Description

HKA Enterprises is unable to support C2C. 3rd party submissions and C2C requests will not be considered for any positions.
HKA is working on behalf of Jacobs and this role is to support Jacobs’ work through HKA.

Responsibilities:

  • Run report for delivery schedule
  • Efficient and accurate delivery/pickup of documents
  • Update inventory status
  • Communicate any issues with deliveries (delivery location changes)
  • Support physical inventory activities (Filebridge end user support)
  • Perform complex database queries to track records and meet internal customer needs
  • Support preparation of documents to send for imaging
  • Support daily quality checks for imaging
  • Support disposal process of records eligible for destruction
  • Provide feedback if work instructions / procedures need to be updated
  • Assist with document retention schedules
  • Periodic review of OH Records Reps
  • Ensures Departments are following the Company Policy on Document Retention.
  • Monitor and coordinate delivery and pick-up of records with current vendors
  • Must be able to manage their own project load, multitask & prioritize accordingly
  • Must be able to communicate with clients to meet their needs
  • Perform additional duties as assigned by supervisor
  • Maintain Confidentiality of Honda documents

Job Requirements

Qualifications:

  • High school diploma or comparable work experience
  • 3+ years in a professional office environment
  • Analytical skills and ability to use O365 for data analysis and research
  • Ability to meet deadlines and understand time issues
  • Ability to prioritize and work with co-workers, supervisors and customers
  • Ability to resolve customer issues and take responsibility for work performed
  • Knowledge of records software systems, scanners, filing, storage & disposal procedures
  • Expert proficiency in computer skills esp. when using records tracking system or quick retrieval, filing & storage of files
  • Excellent customer service skills, professional attitude and appearance a must
  • Good communication skills (written, read and verbal)
  • Problem solving skills to recognize and solve daily, non-routine problems and continually improve processes
  • Organization skills to maintain a smooth flow of work and be able to respond promptly to customers
  • Valid Driver’s License
  • Clean driving record without serious infractions

Additional Information

HKA Enterprises is a global workforce solutions firm. If you're seeking a new career opportunity or project experience, our recruiters will work to understand your qualifications, experience, and personal goals. At HKA, we recognize the importance of matching employee goals with those of the employer. We strive to seek credibility, satisfaction, and endorsement from all of our applicants. We invite you to take time and search for your next career experience with us! HKA is an EEO Employer who participates in the US Citizenship and Immigration Services E-Verify Program.

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