Project Support Specialist

Kalamazoo, MI 49001

Posted: 01/22/2019 Industry: Pharmaceutical Job Number: 166918 Pay Rate: DOE

The Project Support Specialist will write and track PO's Approvals in the Ariba system

Fill out Bid Exception forms based on PM feedback.

Interact with Vendors to obtain estimates and quotes per PM direction

Write and track CO's Approvals in the Ariba system

Call vendors and confirm that the PO has been received.

Work with the Vendor and Procurement to add suppliers to the Ariba System.

Verify billing and payments made / scheduled.

Provide a point of contact to the vendors for invoices "lost" in the system. 

Work on resolving Ariba/SAP issues

Work with vendors to ensure timley submission of invoices.

Track shipments that are both incoming and outgoing deliveries.

Submit requests

Understand the Capital Database

Complete form with PM input Route for approvals

Collect Data and add to CDB

Complete form with PM input Route for approvals

Complete various project related tasks associated with the check list and asset list.

Identify PO's with remaining balances and work with procurement to reconcile.

Submit a CADD request to confirm that all drawings are complete and archived. (No outstanding Drawing related issues)

Confirm with PM that all project related GCR's are closed.

Submit to finance for asset set up.

Work with PM and Cost Controller to build spreadsheet.

Use company systems to make updates to the cost tracking spreadsheets (commitments, spending, and EFC with PM input)

Understand and run SAP reports for PM's as requested

Includes CPA and Supplemental

Fill out the title blocks of the request and route to appropriate mailboxes for approval.

Obtain hard copy signatures.

Populate spreadsheet for equipment

High School diploma or GED required                                         

Microsoft Office Suite knowledge (Outlook, Excel, Word, PowerPoint, Project)

Ariba knowledge

SAP knowledge

A positive attitude

Willingness to help others


HKA Enterprises is a global workforce solutions firm. If you're seeking a new career opportunity or project experience, our recruiters will work to understand your qualifications, experience, and personal goals. At HKA, we recognize the importance of matching employee goals with those of the employer. We strive to seek credibility, satisfaction, and endorsement from all of our applicants. We invite you to take time and search for your next career experience with us! HKA is an EEO Employer who participates in the US Citizenship and Immigration Services E-Verify Program.

Anne Cleveland
Director of Recruiting

Anne Cleveland is the Director of Recruiting at HKA Enterprises. She specializes in recruiting for the pharmaceutical and power industries. Anne's advice to job seekers is "avoid having your resume fall into a black hole after applying by following up your online application with a quick phone call, text, or email directly to the recruiter listed on the job posting."  The best way to reach Anne is via text or email.

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