Project Assistant Support Entry Level

HKA Enterprises is unable to support C2C. 3^rd party submissions and C2C requests will not be considered for any positions.

HKA is working on behalf of Jacobs and this role is to support Jacobs’ work through HKA.

Responsibilities:

At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery, and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With approximately $15 billion in annual revenue and a talent force of approximately 60,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.

As an Administrative Assistant on our team in The Villages, FL, you will perform a wide variety of administrative and staff project support services on our project site. You will

• Provide front-desk coverage to 2 different office locations. Must be able to travel between the two.
• Manage incoming calls, greet guests as they enter the office, organize and distribute incoming/outgoing mail and shipments, and maintain an organized, clean office environment.
• Assist with scheduling team meetings in the office, off-site, and via Microsoft Teams.
• Reconcile billing accounts, track inventory, order supplies and maintain a record of all purchases.
• Liaise with executive and senior administrative assistants to handle requests and queries from managers.
• Assist new hires with their initial onboarding, including Day One training.
• Assist with internal event planning activities.
• Your strong organization skills and ability to communicate with staff at all levels – both orally and in writing will help us meet our client's objectives.

Qualifications:

Here is what you’ll need:

• High School diploma or equivalent
• Valid Fl Driver’s License
• 1 year or more of administrative experience.
• Proficient with Microsoft 365: Word, Excel, Outlook, PowerPoint & Teams.
• Proficient in record keeping and billing.
• Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork.
• Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Flexibility to work from 2 different offices.
• Bilingual. Fluent in English and Spanish.

Ideally, you’ll also have:

• College education or degree
• Experience working with high-level clients, executives and vendors.