Project Administrative Assistant
Saint Louis, MO 63102
The PA will provide technical and administrative support for project management and general administration for Regional Business.
Will provide direct support for project managers, project directors and assistant project managers.
Will maintain project specific project procedures manuals, project filing systems and document control system.
Assemble project deliverables and prepare transmittals of data.
Prepare spreadsheet reports from raw data provided by managers.
Type drafts and finals of correspondence, reports, specifications and transmittals from typed and handwritten copy.
Prepare monthly letters/transmittals for client invoices.
Log and process shop drawing submittals for projects and maintain the shop drawing log.
Input of data, review and documentation of financial status of projects.
Point of contact and coordination between project manager and other team members.
Type into final form correspondence, reports and transmittals from typed or handwritten copy.
Make travel arrangements.
Maintain administrative files.
Copy documents and materials.
Open, stamp and deliver mail.
Answer telephones and accurately record questions or aid callers
Assist other administrative assistants as needed.
High school graduate, or equivalent
Minimum 3-5 or 5-7 years related administrative experience required.
Specialized training or education may be substituted for part of the experience.
Experience in an architectural/engineering firm environment or similar field preferred.
Self-motivated, competent in office administrative procedures.
Proficiency in grammar, articulate speech and accuracy in typing and computer skills requires.
Must have good organizational and time management skills for working multiple task assignments received from multiple sources
Windows environment experience; proficient in Microsoft Word and Excel required. Experience with Microsoft Project Access, Specs In Tact, and Master Specs a plus.
Must be able to work occasional overtime.
HKA Enterprises is a global workforce solutions firm. If you're seeking a new career opportunity or project experience, our recruiters will work to understand your qualifications, experience, and personal goals. At HKA, we recognize the importance of matching employee goals with those of the employer. We strive to seek credibility, satisfaction, and endorsement from all of our applicants. We invite you to take time and search for your next career experience with us! HKA is an EEO Employer who participates in the US Citizenship and Immigration Services E-Verify Program.