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Project Admin Assistant
Job Description
HKA Enterprises is unable to support C2C. 3rd party submissions and C2C requests will not be considered for any positions.
HKA is working on behalf of Jacobs and this role is to support Jacobs’ work through HKA
As an Administrative Assistant on our team in The Villages, FL, you will perform a wide variety of administrative and staff project support services on our project site.
• Provide front-desk coverage to 2 different office locations. Must be able to travel between the two.
• Manage incoming calls, greet guests as they enter the office, organize and distribute incoming/outgoing mail and shipments, and maintain an organized, clean office environment.
• Assist with scheduling team meetings in the office, off-site, and via Microsoft Teams.
• Reconcile billing accounts, track inventory, order supplies and maintain a record of all purchases.
• Liaise with executive and senior administrative assistants to handle requests and queries from managers.
• Assist new hires with their initial onboarding, including Day One training and a quick tour of the facility.
• Assist with internal event planning activities.
Job Requirements
Here is what you’ll need:
• High School diploma or equivalent
• Valid Fl Driver’s License
• 5 years or more of administrative experience.
• Proficient with Microsoft 365: Word, Excel, Outlook, PowerPoint & Teams.
• Proficient in record keeping and billing.
• Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork.
• Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Flexibility to work from 2 different offices.
• Bilingual is a plus.
Ideally, you’ll also have:
• College education or degree
• Experience working with high-level clients, executives, and government and public officials.
Additional Information
HKA Enterprises is a global workforce solutions firm. If you're seeking a new career opportunity or project experience, our recruiters will work to understand your qualifications, experience, and personal goals. At HKA, we recognize the importance of matching employee goals with those of the employer. We strive to seek credibility, satisfaction, and endorsement from all of our applicants. We invite you to take time and search for your next career experience with us! HKA is an EEO Employer who participates in the US Citizenship and Immigration Services E-Verify Program.