Lead Administrative Assistant-Legal Records 188020

HKA is working on behalf of Jacobs and this role is to support Jacobs’ work through HKA.
Onsite position

Responsibilities:

• Manage the delivery locations
• Create daily delivery schedule
• Ensure accuracy of the deliveries
• Perform deliveries if Logistics Tech is unavailable
• Periodic review of OH Records Reps
• Create and maintain work instructions and procedure documentation
• Conduct disposal process of records eligible for destruction
• Develop and assist with document retention schedules
• Perform complex database queries to track records and meet internal customer needs
• Ensures Departments are following the Company Policy on Document Retention
• Must be able to manage their own project load, multitask & prioritize accordingly
• Perform additional duties as assigned by supervisor
• Work closely with Department Records Representatives to retrieve and store department records

Qualifications:

• High School diploma or comparable work experience
• 3+years in a professional office environment and experience in Legal Record keeping required
• Analytical skills and ability to use O365 for data analysis and research
• Expert proficiency in computer skills esp. when using records tracking system or quick retrieval
• Knowledge of records software systems, scanners, filing, storage, & disposal procedures
• Excellent customer service skills, professional attitude and appearance a must
• Physical activity required including bending, reaching, lifting and prolonged periods standing
• May lift and/or move up to 50 pounds
• Ability to prioritize and work with co-workers, supervisors and customers
• Ability to resolve customers issues and take responsibility for work performed
• Problem solving skills to recognize and solve daily, non-routine problems and continually improve processes
• Organization skills to maintain a smooth flow of work and be able to respond promptly to customers
• Valid Driver’s License
• Clean driving record without serious infractions