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Lead Administrative Assistant-Legal Records 188020

Marysville, OH 43040

Posted: 03/13/2023 Industry: Administrative/Clerical Job Number: 188020 Pay Rate: $21-$23 per hour

Job Description

HKA is working on behalf of Jacobs and this role is to support Jacobs’ work through HKA.
Onsite position


  • Manage the delivery locations
  • Create daily delivery schedule
  • Ensure accuracy of the deliveries
  • Perform deliveries if Logistics Tech is unavailable
  • Periodic review of OH Records Reps
  • Create and maintain work instructions and procedure documentation
  • Conduct disposal process of records eligible for destruction
  • Develop and assist with document retention schedules
  • Perform complex database queries to track records and meet internal customer needs
  • Ensures Departments are following the Company Policy on Document Retention
  • Must be able to manage their own project load, multitask & prioritize accordingly
  • Perform additional duties as assigned by supervisor
  • Work closely with Department Records Representatives to retrieve and store department records

Job Requirements


  • High School diploma or comparable work experience
  • 3+years in a professional office environment and experience in Legal Record keeping required
  • Analytical skills and ability to use O365 for data analysis and research
  • Expert proficiency in computer skills esp. when using records tracking system or quick retrieval
  • Knowledge of records software systems, scanners, filing, storage, & disposal procedures
  • Excellent customer service skills, professional attitude and appearance a must
  • Physical activity required including bending, reaching, lifting and prolonged periods standing
  • May lift and/or move up to 50 pounds
  • Ability to prioritize and work with co-workers, supervisors and customers
  • Ability to resolve customers issues and take responsibility for work performed
  • Problem solving skills to recognize and solve daily, non-routine problems and continually improve processes
  • Organization skills to maintain a smooth flow of work and be able to respond promptly to customers
  • Valid Driver’s License
  • Clean driving record without serious infractions

Additional Information

HKA Enterprises is a global workforce solutions firm. If you're seeking a new career opportunity or project experience, our recruiters will work to understand your qualifications, experience, and personal goals. At HKA, we recognize the importance of matching employee goals with those of the employer. We strive to seek credibility, satisfaction, and endorsement from all of our applicants. We invite you to take time and search for your next career experience with us! HKA is an EEO Employer who participates in the US Citizenship and Immigration Services E-Verify Program.

Meet Your Recruiter

Dillon Anderson
Craft Recruiter

Dillon joined our team in April of 2020, and has been one of our lead craft recruiters here at HKA. Funny, diligent, and a great support system for his clients and potential candidates, Dillon thrives on making sure he brings 110% everyday.  

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