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Documents Control Support
1919 Torrance Blvd. Torrance, CA 90501 US
Job Description
HKA Enterprises is unable to support C2C. 3rd party submissions and C2C requests will not be considered for any positions.
HKA is working on behalf of Jacobs, and this role is to support Jacobs’ work through HKA
Qualifications:
Under general supervision, is responsible for supporting Records Management with established processes. The ideal candidate will have a strong background in data analysis, data processing, and advanced Excel spreadsheet formula experience as well as PowerBI. This role will involve analyzing large datasets, creating detailed reports, and providing actionable insights to support business decisions.
Job Specific Skills:
• STRONG ORGANIZATION SKILLS AND ABILITY TO MANAGE/TRACK PROJECTS
• PROBLEM SOLVING SKILLS WITH THE ABILITY TO RESOLVE BUSINESS ISSUES INDEPENDENTLY
• ABILITY TO COMMUNICATE WITH ALL LEVELS OF MANAGEMENT ACROSS ALL HONDA COMPANIES
• PROVEN ABILITY TO MAINTAIN CONFIDENTIALITY
• COMPUTER LITERACY; PROFICIENT IN EXCEL
• INTERPERSONAL SKILLS
• IT EXPERIENCE
• ANALYTICAL SKILLS AND ABILITY TO USE O365 FOR DATA ANALYSIS AND RESEARCH
Responsibilities:
We are looking for someone who has experience in following a company document retention policy, works with classification of documents and is able to communicate company objectives to various levels of management within Client to achieve our goals. They also need to be able to communicate with IT teams the policy and retention requirements as we are working with many IT project teams to ensure appropriate measures are in place for managing the documents.
• Conduct information gathering sessions with key contacts from each department to review and inventory the documents which the department is responsible for creating and/or maintaining.
• Create and/or Modify the Document Retention Schedule for each department
• Coordinate and confirm system updates are completed correctly
• Assist with physical inventory remediation (review documentation, classify documents per the document retention schedule, and identify department responsible for documents)
• Assess IT systems and ensure that all records are properly managed and retained in accordance with legal and regulatory requirements.
• Develop and maintain complex Excel spreadsheets, including advanced formulas, pivot tables, and macros.
• Must be able to manage their own project load, multitask & prioritize accordingly
• Other tasks as assigned