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Construction Admin Assistant

Hampton, VA

Posted: 03/28/2024 Industry: Construction Job Number: 191888 Pay Rate: $22-$24 per hour

Job Description

Performance Expectations
Train adequate backup personnel to support your role in your absence
Attend monthly town hall meetings
Comply with all client policies and procedures
Complete other duties as required/assigned
Represent client in a positive and open manner and serve as a gatekeeper for your direct supervisor
Work with office manager and office management team to manage resources to achieve our goal
Assist with calendar and scheduling meetings as required
Book travel per company policy
Coordinate office volunteer and corporate citizenship activities
Draft correspondence
File and organize project documents and records and keep them accessible
Keep files accessible and organized
Make copies as requested
Order/manage office supplies through approved procurement means
Organize office/discipline employee events
Perform spreadsheet data entry as requested
Serve as office notary public
Type handwritten documents using word-processing software
Work with corporate charity chairperson to coordinate office charity participation

Job Requirements

Requirements

Minimum of 5 years of office administrative experience preferred with construction or engineering firm.
Experience required in Heavy Information Systems through MFS software
Experience with engineering/construction management or at risk construction related administrative duties, filing, meeting coordinating, submittal tracking, subcontractor agreements and invoicing experience.
Successful candidate will have experience in a busy office working independently to successfully and accurately complete assigned tasks with minimal oversight.
Must have strong interpersonal and communication skills as well as organizational and schedule management abilities.
Candidate should be knowledgeable about and capable with computers and typical office equipment.
Candidate should possess a working knowledge of Microsoft Office software with a demonstrated proficiency in Word and Excel; and the ability to accept direction from multiple sources.
This candidate must have the ability to work independently and manage office activities.

Additional Information

HKA Enterprises is a global workforce solutions firm. If you're seeking a new career opportunity or project experience, our recruiters will work to understand your qualifications, experience, and personal goals. At HKA, we recognize the importance of matching employee goals with those of the employer. We strive to seek credibility, satisfaction, and endorsement from all of our applicants. We invite you to take time and search for your next career experience with us! HKA is an EEO Employer who participates in the US Citizenship and Immigration Services E-Verify Program.

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