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Administrative Support Specialist
525 S Tyron St Charlotte, NC 28202 US
Job Description
Pay: Up to $24.00 per hour
Position Summary
Provide administrative and logistical support for the ADMS Program’s stakeholder engagement activities. This role requires developed administrative skills gained through formal training or significant work experience and operates within established procedures with moderate oversight. The position is non-exempt and supports program leadership and team members in a fast-paced environment.
Key Responsibilities
Prepare correspondence, reports, presentations, agendas, and meeting minutes using Microsoft Word, Excel, and PowerPoint
Manage calendars, schedule meetings, and coordinate events for the Program Director and key team members
Receive, screen, and route incoming calls, emails, mail, and visitors
Maintain electronic and physical files and records
Arrange business travel, including flights, hotels, and transportation
Track and reconcile expenses
Provide logistical support for on-site events, including meal ordering, access management, and coordination with on-site administrative teams
Support software deployments, working sessions, and large planning events (“big room” sessions)
Assist with event facilitation, including meeting materials, room setup, and ensuring readiness prior to events
Travel periodically to support on-site events (approximately once per quarter)
Qualifications
5+ years of administrative or program support experience
Proficiency with Microsoft Office (Word, Excel, PowerPoint)
Strong organizational, communication, and multitasking skills
Ability to work independently while supporting multiple stakeholders
Experience supporting meetings, events, and executive-level scheduling preferred
Additional Information
Meet Your Recruiter
April Shelton
April Shelton is a senior recruiter with more than 25 years in the industry. April specializes in nuclear, power, and energy engineering. Her advice to job seekers is "Always have an updated resume. Don’t reply to a job posting if you are not fully qualified. If you use a cell phone as your primary contact, make sure it is professional and doesn’t have a song playing or an unprofessional voicemail message."