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Administrative Specialist
Job Description
On-Site · Full-TimeMon–Fri · 7:00 AM – 3:30 PM
Operations & Maintenance Support · Energy / Utilities
Pay: Up to $25.00 per hour
We're looking for an experienced Administrative Specialist to provide day-to-day administrative support to our Operations and Maintenance organizations. This is a detail-oriented, on-site role with a consistent schedule — ideal for someone who thrives in a structured environment, can manage multiple priorities, and takes pride in keeping things organized and running smoothly.
What you'll do
- Track and maintain coal inventory records
- Process contractor time invoices and manage labor accruals
- Handle rental equipment invoices and related documentation
- Print and distribute preventive maintenance (PM) work orders
- Track action items and record meeting minutes
- Provide general administrative support to Operations and Maintenance teams
What you need
- 5+ years of administrative support experience
- Strong organizational skills and attention to detail
- Proficiency with Microsoft Office Suite (Excel, Outlook, Word)
- Ability to manage multiple tasks and competing priorities on-site
- Experience with invoice processing or financial tracking a plus
Additional Information
HKA Enterprises is a global workforce solutions firm. If you're seeking a new career opportunity or project experience, our recruiters will work to understand your qualifications, experience, and personal goals. At HKA, we recognize the importance of matching employee goals with those of the employer. We strive to seek credibility, satisfaction, and endorsement from all of our applicants. We invite you to take time and search for your next career experience with us! HKA is an EEO Employer who participates in the US Citizenship and Immigration Services E-Verify Program.
Meet Your Recruiter
April Shelton
April Shelton is a senior recruiter with more than 25 years in the industry. April specializes in nuclear, power, and energy engineering. Her advice to job seekers is "Always have an updated resume. Don’t reply to a job posting if you are not fully qualified. If you use a cell phone as your primary contact, make sure it is professional and doesn’t have a song playing or an unprofessional voicemail message."
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