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Administrative Assistant
UTC Shared Business Services , A/P Dept. Ms 541-23, Box 766 Windsor, CT 06095 US
Job Description
| Learning & Organizational Effectiveness Coordinator Reporting to the Associate Director, Learning, the Learning & Organizational Effectiveness (L&OE) Co-Ordinator will support the execution and development of the L&OE strategy for Collins, with a focus on coordinating all learning activities, including managing the learning calendar and ensuring all events run smoothly from start to end. This position can be worked remotely. Primary Responsibilities • Reserve classroom space • Create sessions in Workday Learning • Work with on-site contact for local logistic needs including room set-up, A/V needs, training materials (e.g. flipcharts, markers), etc. • Partner with the Assoc. Director, Learning to track registration & make cancellation decisions • Schedule session pre-call where necessary • Place catering orders • Download roster from WDL and share with facilitators • Manage and track inventory of materials (order supplies, print participant materials, etc.) • Send pre- and post-session manager and participant communications • Email Manager, Employees and Co-Pilot reminders, guidebook and links to survey • Respond to manager and participant questions/concerns via HR, L&OE or RFT mailboxes • Input completions in LMS and other files/spreadsheets as appropriate • Pull reports from Service Now • Retrieve new hire email addresses from Workday • Add participants to portal • Create Zoom links • Run Zoom attendance report • Send, tabulate, and communicate pre- and post-survey results • SharePoint administration • Manage internal chargebacks • Manage the L&OE Mailbox • Assist the L&OE facilitators on expense reports/booking travel, when needed • Compile L&OE inputs & metrics for Data Book • Raise POs and track invoices • Run new employee reports in Workday and filter, as needed • Appropriately format, upload to and download data from CVent |