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Administrative Assistant

The Villages, FL 32159

Posted: 04/26/2024 Industry: Administrative/Clerical Job Number: 192480 Pay Rate: $15-$16.50 per hour

Job Description

HKA Enterprises is unable to support C2C. 3rd party submissions and C2C requests will not be considered for any positions.
HKA is working on behalf of Jacobs and this role is to support Jacobs’ work through HKA.

Candidate will travel between two locations in The Villages, FL 

As an Administrative Assistant on our team in The Villages, FL, you will perform a wide variety of administrative and staff project support services on our project site. You will
• Provide front-desk coverage to 2 different office locations. Must be able to travel between the two.
• Manage incoming calls, greet guests as they enter the office, organize and distribute incoming/outgoing mail and shipments, and maintain an organized, clean office environment.
• Assist with scheduling team meetings in the office, off-site, and via Microsoft Teams.
• Reconcile billing accounts, track inventory, order supplies and maintain a record of all purchases.
• Liaise with executive and senior administrative assistants to handle requests and queries from managers.
• Assist new hires with their initial onboarding, including Day One training.
• Assist with internal event planning activities. Your strong organization skills and ability to communicate with staff at all levels – both orally and in writing will help us meet our client's objectives.

Job Requirements

Here is what you’ll need:
• High School diploma or equivalent
• Valid Fl Driver’s License
• 3 years or more of administrative experience.
• Proficient with Microsoft 365: Word, Excel, Outlook, PowerPoint & Teams.
• Proficient in record keeping and billing.
• Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork.
• Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Flexibility to work from 2 different offices.
• Bilingual (Spanish/English) is a plus.

Ideally, you’ll also have:
• College education or degree
• Experience working with high-level clients, executives, and government and public officials

Additional Information

HKA Enterprises is a global workforce solutions firm. If you're seeking a new career opportunity or project experience, our recruiters will work to understand your qualifications, experience, and personal goals. At HKA, we recognize the importance of matching employee goals with those of the employer. We strive to seek credibility, satisfaction, and endorsement from all of our applicants. We invite you to take time and search for your next career experience with us! HKA is an EEO Employer who participates in the US Citizenship and Immigration Services E-Verify Program.

Meet Your Recruiter

Audrey Wohlheter

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About The Villages, FL

Ready to embark on a new career adventure in The Villages, Florida? This thriving area boasts endless opportunities for professional growth and a quality lifestyle like no other. Imagine working in a picturesque location surrounded by lush golf courses, vibrant town squares with live entertainment, and a variety of dining options ranging from Southern comfort food to fresh seafood. With access to renowned art galleries, top-notch theaters, and nearby attractions like Lake Griffin State Park and Sholom Park, The Villages is more than just a place to work—it's a place to thrive. Explore our job listings today and make The Villages your next career destination!