Administrative Assistant

HKA is working on behalf of Jacobs and this role is to support Jacobs’ work through HKA.
HKA Enterprises is unable to support C2C. 3^rd party submissions and C2C requests will not be considered for any positions.

Position is onsite

Responsibilities:
Position supports multiple projects and project managers by performing the following tasks:

• Coordinate production and delivery of proposals, project deliverables, documents, drawings, specifications, etc.
• Arrange travel schedules and prepare expense reports for multiple project team members.
• Coordination of meetings and meeting summaries
• Coordinate and order lunches for various staff and client meetings
• Generate project briefings
• Assist project delivery teams and sales teams with weekly updates, preparation of reports, presentations, document management on SharePoint, and/or correspondence of technical and non-standard nature
• Office management including but not limited to ordering supplies, maintaining office cleanliness, organizing activities, serving as reception, working with internal real-estate and outside vendors for repairs and regular maintenance of the office.
• Invoicing
• Other tasks as needed.

Qualifications:
• High School Diploma or equivalent required, plus additional or specialized training preferred; college degree is desirable
• 5 or more years of clerical or secretarial experience and project related support is preferred, especially for the duties listed.
• Ability to perform independently.
• Strong Microsoft Word, Excel, Project, SharePoint, and PPT experience preferred
• Strong communication skills and experience working with the high-level clients, government officials, and public desired.