Administrative Assistant

Chula Vista, CA 91910

Posted: 01/11/2019 Industry: Aerospace & Defense Job Number: 169020 Pay Rate: $17.63

Aerospace and Defense Technical is hiring an Administrative Assistant

Job Description:

The shift is from 6:00 am to 2:30 pm.

The Administrative Assistant will maintain lead-sheets, process expense reports, create and submit ECR's, maintain weekend duty roster, overtime roster, organization charts, maintain GM's calendar, monitor employee sick line, send out daily notes for operations startup, other things as required or requested.

Create and distribute 0600 meeting minutes daily

Monitor sick line and send calls to Team Leaders and Managers

Process Employee Change Requests (ECR’s) and Employee Move Requests (EMN)

Maintain Who’s Where file for CV Ops and Central Materials team

Generate Quarterly Weekend Duty Roster and maintain as necessary

Monitor final weekend duty roster and send out to staff every Friday afternoon

Run 02:30 OT meeting weekly

Maintain department organizational charts for CV Ops and Central Materials team

Schedule ongoing meetings (OT Meetings, PDPR Deck Reviews both monthly and quarterly, and other meetings as needed.)

Submit eRFS tickets and move requests

Submit catering orders as needed for CV Ops and Central Materials

Catering orders and items needed for employee Anniversary functions

Manage CV Ops Lead Sheets file on a weekly basis

Update OT Workbook on a weekly basis

Generate STAR Awards from HR report

Organize travel from Managers as needed

Process travel authorizations and expense reports for Managers

Order supplies, plotter paper, copy paper, and other items as requested

Attend MSM reviews as scheduled Additional Tasks

Backup Stamps and Certs Administrator

MSM review updates as needed

Schedule meetings in FAB Team room, MFG Team room, Loran Conference Room, and GMT strategy

Distribute service awards to Managers when received by HR

Assist w/miscellaneous items for CV Ops Staff

Assist stamps and certs administrator and facilities admin when needed


Associates Degree required

Previous administration experience preferred

US Citizenship required



HKA Enterprises is a global workforce solutions firm. If you're seeking a new career opportunity or project experience, our recruiters will work to understand your qualifications, experience, and personal goals. At HKA, we recognize the importance of matching employee goals with those of the employer. We strive to seek credibility, satisfaction, and endorsement from all of our applicants. We invite you to take time and search for your next career experience with us! HKA is an EEO Employer who participates in the US Citizenship and Immigration Services E-Verify Program.

Patrick Brickhouse

Patrick Brickhouse is a Sr. Technical Recruiter specializing in the Aerospace industry.  Patrick's best advice to candidates is to "remember to always be honest about your skill sets.  Be confident.  Be yourself."  He enjoys placing people in jobs they love and where they can grow. 

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.