Administrative Assistant 187418

HKA is working on behalf of Jacobs and this role is to support Jacobs’ work through HKA.

General Statement
Under the direction of Project Manager, coordinates and administrates office operations to include preparation of correspondence, annual budgets, purchase orders; also responsible for maintaining records for various purposes

Essential Duties and Responsibilities

• Reviews purchase requisitions from departments, obtains competitive price quotes, then prepares purchase orders
• Maintains log of purchase orders, check vouchers, expense reports, ect.
• Maintains a current list of approved vendors and verifies receipt of items on vendor's invoice against purchase order before forwarding for payment
• Responsible for maintaining records and reconciliations of petty cash bank account
• Responsible for checking and preparing time reports submitted to Headquarters for payroll
• Assists in preparation of monthly, annual reports and proprietary data for bids, proposals, and other project development activities
• Processes workers' compensation claims
• Creates and prepares correspondence and reports
• Performs other duties as required

Basic Qualifications

• High school diploma or GED
• Two years of general office experience
• Possess a valid driver’s license 

Preferred Qualifications

• High school diploma with training in accounting or business administration
• Two or more years experience in related finance administration area
• Must be able to type a minimum of sixty (60) words per minute.
• Knowledge of computer software including but not limited to Microsoft Word, Outlook, and Excel; ability to develop worksheets and graphs from data
• Able to use a telephone effectively
• Ability to maintain confidentiality