Admin Assistant

HKA Enterprises is unable to support C2C. 3^rd party submissions and C2C requests will not be considered for any positions.

HKA is working on behalf of Jacobs and this role is to support Jacobs’ work through HKA.

As an Administrative Assistant, you’ll join our collaborative team in Pittsburgh, PA supporting construction engineers, designers, and managers as they design challenging, advanced facility mega projects. Along with your team members, you will provide a wide variety of administrative and support services to help us meet our client’s objectives.

You’re ready to take your solid administrative skills to the next level. You will plan large and small events, create newsletters and other communications, schedule and support meetings with multiple attendees, take and format notes, interface with co-workers remotely and in-person, manage data, order and deliver meals to meeting rooms, and pitch in wherever needed. You’re ready to provide vital assistance to a team of great people tackling highly complex problems for challenging clients.

Your strong organization skills and ability to communicate with staff at all levels are essential to be successful. This position is located in Moon Township, PA and has an option to move from contingent to regular Jacobs employment for the right candidate.

Requirements

• High school diploma or GED and 2 or more years of administrative assistant experience  
• Ability to thrive in a fast-paced, dynamic environment
• Aptitude for learning new software and processes quickly
• Proficiency with Microsoft Office, Outlook, Word, MS Teams, Excel
• Digital organizational skills to manage large quantities of emails, tasks, and workflows
• Self-management skills, attention to detail, and initiative
• Comfort with taking direction from multiple people and working well within a team
• Ability to lift 25 pounds

Ideally, you’ll also have:

• Experience working in a large or global enterprise
• Knowledge of Microsoft SharePoint, OneNote, PowerPoint