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Administrative Assistant
100 Global Innovation Circle Orlando, FL 32825 US
Job Description
HKA Enterprises is unable to support C2C. 3rd party submissions and C2C requests will not be considered for any positions.
Pay: $16.00-$18.00 per hour DOE
Qualifications:
Minimum 2 years experience in a professional office environment, answering phones and working with customers.
High school diploma or equivalent.
Responsibilities:
1. Receive work tasks requests via phone and email & walk ups.
2. Initiate work orders: manage and maintain the work orders in the computerized work management system which is currently LM Buildings.
3. Assign priority to work task based on initial information available when work order request received.
4. Responsible for elevating priority work to maintenance scheduler for technician dispatch or other contractors for addressing client needs, as required.
5. Coordinate support between different facility support organizations (i.e. cleaning services, environmental safety and health, Lockheed Facilities, client Facility Maintenance Management services and client Construction and Design organizations)
6. Answers inquiries by clarifying desired information; researching, location and providing information.
7. Resolves some problems by clarifying issues, researching and exploring answers and alternative solutions and escalating unresolved problems.
8. Provide backup for storekeeper upon absence (or both)
9. Create unique identification (Item IDs) in LM Buildings to support the inventory system
10. Assist in coordination of plant access for subcontractors or vendors relating to the maintenance organization.
a. Visit LM- 3 months
b. Badging
c. ITAR
d. Camera Pass renewals
11. Ensure staff has coffee supplies
12. Ensure staff has office supplies
13. Ensure forms are available that are posted in the office
14. Perform any other duties requested by staff
15. POC for printer issues
16. Keeping up with contracts & filing
Additional Information
Meet Your Recruiter
April Shelton
April Shelton is a senior recruiter with more than 25 years in the industry. April specializes in nuclear, power, and energy engineering. Her advice to job seekers is "Always have an updated resume. Don’t reply to a job posting if you are not fully qualified. If you use a cell phone as your primary contact, make sure it is professional and doesn’t have a song playing or an unprofessional voicemail message."