Phoenix, AZ 85034
The Administrative Assistant supports executive management, working in complex environments, performing routine administrative duties: placing, receiving and routing telephone calls; receiving and directing visitors, typing, filing, faxing, handling incoming and outgoing mail, ordering and maintaining supplies, and providing backup coverage to other administrative desks.
Will be confident to handle important office decisions
Effective and flawless with calendar management (resolving any conflicts effectively and efficiently),
Professionally screening incoming calls and follow up correspondence. Scheduling all aspects of travel (domestic and international).
Accurately processing expense and mileage reports with timely submission.
Meeting preparations to include booking conference rooms. Coordinating with catering facilities.
Preparing PowerPoint presentations for leadership meetings. Maintaining accurate and updated organization charts.
Attending executive staff meetings, taking meeting minutes and distributing action items to attendees.
Will participate in special projects, embrace and execute any and all other duties as required or assigned.
Associates degree required
8 years related work experience preferred
Self-motivated team player with desire and drive to learn and grow
Outstanding interpersonal skills, both verbal and written
Excellent prioritization and organizational skills
Problem-solver with sound business judgment
Tech savvy – proficient with Microsoft Office suite (PowerPoint, Excel, Outlook)
Ability to navigate across broad organization
US Citizenship required
HKA Enterprises is a global workforce solutions firm. If you're seeking a new career opportunity or project experience, our recruiters will work to understand your qualifications, experience, and personal goals. At HKA, we recognize the importance of matching employee goals with those of the employer. We strive to seek credibility, satisfaction, and endorsement from all of our applicants. We invite you to take time and search for your next career experience with us! HKA is an EEO Employer who participates in the US Citizenship and Immigration Services E-Verify Program.
Patrick Brickhouse is a Sr. Technical Recruiter specializing in the Aerospace industry. Patrick's best advice to candidates is to "remember to always be honest about your skill sets. Be confident. Be yourself." He enjoys placing people in jobs they love and where they can grow.