Administrative Assistant

Bridgeport, NJ 08014

Posted: 09/17/2018 Industry: Professional Job Number: 165671 Pay Rate: $22.00

Job Description:

This is a 2 month assignment to cover maternity leave

The Administrative Assistant is responsible for providing a variety of sales related support and assistance to both internal and external customers throughout the U.S. and Canada in solving fluid-handling problems and increasing company rental and sale business through development of pumping systems and related pumping products.

Provide assistance to customers, Outside Sales Representatives, Technical inside Sales Representatives and Branch Manager with the preparation of quotations, bids, field service contracts, rental and sale contracts and associated correspondence, and answering customer inquiries.

Assist in the management of bids through spreadsheets and Outlook calendars to apprise sales department of pre-bids and due dates.

Review company-generated reports (Cognos) with Sales and Branch Manager and sales staff to maintain efficiency and process flow.

Process pick-up slips and returns.

Answer, screen and route incoming telephone calls in an efficient, courteous and professional manner; maintain flow of e-mail; continue customer relations; interact with all departments to resolve issues in a courteous and professional manner.

Responsible for submitting rental, sale, field service and work orders for invoicing.

Communicate and coordinate order deliveries and pick-ups with Operations’ personnel.

Maintain constant contact with Outside Sales Representative throughout an order delivery, including any updates.

Prepare credit memos.

Process new customer account set-up paperwork.

Collect competitive information for sharing with Godwin sales representatives preparing quotes.

Maintain sales literature.

Act as liaison between customers and Company departments.

Participate in 24-hour on-call service rotation including office coverage on Saturdays as directed by the Branch Manager.

Other related duties as may be required.


Bachelor degree in business or technical field of study preferred

3-5 years’ experience in a related field of pumps, pumping systems or equipment rental within the industrial, municipal or construction industries preferred

Ability to use sound judgment and problem solve in a fast paced environment

Ability to use sound judgment and problem solve in a fast paced environment

Ability to collaborate and build effective relationships at all levels of the organization

Ability to handle multiple projects, prioritize, meet deadlines and work independently with initiative in a fast paced environment

Ability to follow detailed oral and written instructions

Possession of strong organizational skills

Ability to effectively communicate at all levels both orally and in written form

Proficiency with various computer software packages to specifically include Microsoft Office products

Experience in a windows-based order processing/inventory program preferred

HKA Enterprises is a global workforce solutions firm. If you're seeking a new career opportunity or project experience, our recruiters will work to understand your qualifications, experience, and personal goals. At HKA, we recognize the importance of matching employee goals with those of the employer. We strive to seek credibility, satisfaction, and endorsement from all of our applicants. We invite you to take time and search for your next career experience with us! HKA is an EEO Employer who participates in the US Citizenship and Immigration Services E-Verify Program.

Rhonda Twitty

Send an email reminder to:

Share This Job:

Related Jobs: