Administrative Assistant (Mid Level)

Portland, OR 97201

Posted: 10/12/2018 Industry: Administative/Clerical Job Number: 166709 Pay Rate: DOE

Job Description:

The Mid-Level Administrative Assistant comprises many high-level administrative support duties.

The Administrative Assistant supports professionals working on challenging projects, completing a variety of administrative tasks, working with minimal supervision, and multitasking effectively.

These include the following:

Schedule management.

Administrative Assistant coordinates the schedule/calendar for the Department Managers, ensuring that meetings, deadlines, presentations and other duties are carried out seamlessly.

Will often make travel arrangements, coordinating flights, accommodations and other itinerary specifics.

Records and reports.

Typically, various office reports are generated by the administrative assistant -- who may create spreadsheets and charts, maintain databases and write departmental status reports.

Will keep meeting notes, discipline files and trainings updated and available to the appropriate staff.  .

Gatekeeping.

Will field phone calls, take requests for meetings and coordinates various aspects of interdepartmental communication as necessary.

Qualifications:

High School Diploma or GED required

Associate’s degree preferred

3-6 years of clerical experience supporting large, complex projects/programs.

Proficient in Outlook, Word, Excel, and PowerPoint

Knowledge of internet/intranet is also necessary.

Work is frequently complex, proprietary, and requires strong administrative skills as well as excellent communication skills.

HKA Enterprises is a global workforce solutions firm. If you're seeking a new career opportunity or project experience, our recruiters will work to understand your qualifications, experience, and personal goals. At HKA, we recognize the importance of matching employee goals with those of the employer. We strive to seek credibility, satisfaction, and endorsement from all of our applicants. We invite you to take time and search for your next career experience with us! HKA is an EEO Employer who participates in the US Citizenship and Immigration Services E-Verify Program.

Ian Jackson

Ian Jackson is a technical recruiter at HKA Enterprises. His favorite part of the job is "hearing how excited a candidate is when he/she receives and accepts an offer."

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