Administrative Assistant (Lead)

Portland, OR 97201

Posted: 10/12/2018 Industry: Administative/Clerical Job Number: 166708 Pay Rate: DOE

Job Description:

The Mid-Level Administrative Assistant comprises many high-level administrative support duties.

These include the following:

Schedule management.

Administrative Assistant coordinates the schedule/calendar for the Department Managers, ensuring that meetings, deadlines, presentations and other duties are carried out seamlessly.

Will often make travel arrangements, coordinating flights, accommodations and other itinerary specifics.

Records and reports.

Typically, various office reports are generated by the administrative assistant -- who may create spreadsheets and charts, maintain databases and write departmental status reports.

Will keep meeting notes, discipline files and trainings updated and available to the appropriate staff.  .

Gatekeeping.

Will field phone calls, take requests for meetings and coordinates various aspects of interdepartmental communication as necessary.

Qualifications:

High School Diploma or GED required

Associate degree preferred

5 or more years of administrative support experience, with some prior experience in an administrative leadership role is preferred (8 years total experience preferred).

Strong/working knowledge of Excel: able to create spreadsheets, formulas

Ability to multi-task

Remain calm and professional under pressure

Flexible and willing to change with priorities

Ability to work as part of a team

Proactive and can anticipate needs of the team

HKA Enterprises is a global workforce solutions firm. If you're seeking a new career opportunity or project experience, our recruiters will work to understand your qualifications, experience, and personal goals. At HKA, we recognize the importance of matching employee goals with those of the employer. We strive to seek credibility, satisfaction, and endorsement from all of our applicants. We invite you to take time and search for your next career experience with us! HKA is an EEO Employer who participates in the US Citizenship and Immigration Services E-Verify Program.

Ian Jackson

Ian Jackson is a technical recruiter at HKA Enterprises. His favorite part of the job is "hearing how excited a candidate is when he/she receives and accepts an offer."

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